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Article IV. Officers

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Section 1. Elective Officers

The elective officers of the Region shall be President, Vice President, National Director, and three Regional Directors. The positions of Treasurer and Membership Officer shall be assigned by the President. All Region elective and assigned officials shall be active members of the Society.

Section 2. President

The President shall have general supervision of the affairs of the Region. The President shall preside at the meetings of the Region, the Regional Council, the Executive Committee, and shall be a member ex officio, without right to vote, at all Region committees (but not working groups) except the Nominating Committee. The President shall be responsible for coordinating technical programs and meeting locations within the Region and may request the assistance of a Council member at the selected location to handle program details and arrangements.

Section 3. Vice President

The Vice President shall perform as necessary the duties of President in the event of disability or other absence of the President and shall oversee the activities as assigned by the President.

Section 4. Immediate Past President

The Immediate Past President shall chair the Nominating Committee and serve as an advisor to the President and the Regional Council.

Section 5. Treasurer

The Treasurer shall maintain the records of the Region, including, if the Treasurer is appointed in accordance with Article IV Section 10 below, the recording and publishing minutes of Region meetings, and shall be controller of accounts for the Region, collecting and disbursing funds, and supervising fiscal activities assigned to others by the Regional Council. The Treasurer shall submit an annual financial report of the Region and such special reports as may be requested by the Regional Council and/or the President.

Section 6. National Director

The National Director shall represent the Region in the Society Board of Directors and shall assure coordination of Region activities with Society operations and policies, assisting the Region in expediting matters of Region concern. The National Director shall write the Annual Report of the Region, assisted by the President and other members of Regional Council as appropriate.

Section 7. Membership Officer

The Membership Officer shall establish a Membership Team to be responsible for recruiting new members, encouraging lapsed members to become active again, and establishing and maintaining Student Chapters. He/she also shall maintain a current list (including a roster of email addresses) of all active and lapsed members in the Region.

Section 8. Regional Directors

Three Regional Directors shall be elected officers of the Region and shall represent insofar as possible the different geographic areas within the Region and professional interests of the membership of the Region. They also shall be members of the Regional Council. The responsibilities of Regional Directors shall include but not be limited to organization and implementation of technical meetings in their geographic subregion.

Section 9. Regional Council

The Regional Council shall consist of the President, Vice President, Treasurer, Immediate Past President, National Director, Membership Officer and three Regional Directors. The Regional Council shall have control of the business, finances, and activities of the Region.

Section 10. Maintenance of the Records of the Region

The Regional Council shall appoint one of its number to record and publish minutes of Region meetings and meetings of the Regional Council.

Section 11. Nominating and Election Procedures

a. Nominations: President, Vice President, and the three Regional Directors

The Nominating Committee, prior to January 15 of each year, shall prepare a slate of nominees for the ensuing year. The nominees shall be for the terms that expire that year. A President shall be nominated in the event the current Vice President is unable to succeed to the office of the President. The slate of nominees is to be reported to the Treasurer by January 20. The Treasurer in turn shall notify the membership of the report by January 31.

Additional nominations may be made by a written petition signed by a member in good standing forwarded to the Treasurer by February 15. All valid (member in good standing, resident in the Region, stated willingness to serve if elected) nominations shall be presented to the membership by the Treasurer and the election completed prior to the Annual Meeting of the Society and in sufficient time to allow compliance with Article IX Section 1 of these Bylaws.

b. Nominations: National Director

Should the term of National Director expire at the end of the year, the Nominating Committee, prior to December 15, shall prepare a slate for the ensuing term. The slate is to be reported to the Treasurer by January 1. The Treasurer in turn shall notify the membership of the report by January 10.

Additional nominations may be made by a written petition signed by a member in good standing forwarded to the Treasurer by January 20. All valid (member in good standing, resident in the Region, stated willingness to serve if elected) nominations shall be presented to the membership by the Treasurer and the election completed more than forty (40) days prior to the Annual Meeting of the Society.

The name and biographical sketch of the elected National Director shall be submitted by the Treasurer to the Executive Director of the Society forty (40) days prior to the Annual Meeting of the Society. In the event the Annual Meeting of the Society is held prior to March 10, the dates prescribed in this Article IV Section 11 sub-section b will be moved back to allow a forty (40) day notification period.

c. Election Procedures

The Treasurer in coordination with the Nominating Committee shall prepare a written ballot to be emailed to all voting members of the Region.

A Tellers Committee of two or more members appointed by the President shall receive the returned ballots (by e-mail), count the valid ballots and certify the results to the President and Regional Council. Election shall be by a majority of those voting. A tie vote shall be decided by a majority vote of the Regional Council.

The President shall notify those elected and arrange for their installation at the Region's Annual Business Meeting. The Treasurer shall report to the Society's Executive Director, within three weeks of their election, the names and addresses of those elected along with the names and addresses (as necessary) of appointed committee chairs.

Section 12. Terms of Office

a. Terms: President, Vice President, Treasurer (appointed, not elected), Immediate Past President, Membership Officer (appointed, not elected).

Each elected official shall take office during the Society's Annual Conference and shall serve until the successor is duly elected and installed.

The elected officers listed above shall be elected for a one-year term of office and shall be ineligible to succeed themselves in the same office. The appointed officers may succeed themselves in the same office. The Vice-President shall succeed to the office of the President. The President shall automatically assume the office of the Immediate Past President following the term of office of President.

b. Terms: National Director

The National Director shall be elected for a three-year term and may be re-elected for one additional term (a total of six years). As required by the Society, the election shall be completed, and notification of the election made to the Executive Director 40 days prior to the Society's Annual Conference, in time for the National Director to take office at the Society's Annual Conference.

c. Terms: Regional Directors

Regional Director shall be elected for a term of one year, but may succeed themselves in the same office a maximum of two additional one-year terms.

d. Vacancies: President, Vice President, and the three Regional Directors

If the position of President should be vacated, the Vice President will assume the position of President for the remaining unexpired term. If the Vice President and/or one or more of the Regional Director positions should be vacated, the President will appoint a Region member to fill the position for the remaining unexpired term.

e. Vacancies: National Director

If the National Director position should be vacated, the President will act as National Director until a special election can be called to fill the position for the remaining unexpired term. The special election should follow the procedure outlined in Article IV Section 11 of the Bylaws.